Critical Factors to Consider When Deciding for the Right Payment for Your Virtual Administrative Assistant

You do not pay the price of success, you enjoy the price of success!”Zig Ziglar

Critical Factors to Consider When Deciding for the Right Payment for Your Virtual Administrative AssistantGaining momentum in your industry is like a dose of adrenaline to business owners. Reaping the rewards of all the hard work it takes for a successful start-up, putting the virtual business systems in place in order to operate on the cloud, gather the resources and get busy closing transactions. Wait! Did you hear ‘operate on a cloud and resources?’ They don’t only refer to the facilities, equipment or capital investments, but also to the manpower (e.g. business manager, clerk or a virtual administrative assistant) who are the real heroes behind the success of your business. The key success is to find the perfect balance of affordable price options for each of these catagories!

Let us say you hire a virtual administrative assistant for your business. You understand that if you pay them too much, it won’t be profitable for your business. If hire the lease expensive option you risk getting below average help which directly impacts results and therefore could cost you more in the long run even possibly causing your business to fail.

You are indeed struggling with the question of how you are going to compensate your virtual administrative assistant! Below is a hit list of factors to consider in determining what would be too little or what would be too much to pay your virtual administrative assistant.

Virtual Assistant-Related Factors

Qualifications of Your Virtual Administrative Assistant. This pertains to the educational attainment, set of skills or level of proficiency, training, and years of experience of your virtual administrative assistant. The more qualified your virtual assistant is, the more likely they can deliver the required quality of work for your business. It goes without saying that highly proficient virtual assistants should receive a higher rate compared to the less qualified ones.

Location of Your Virtual Administrative Assistant. Current trends show that US-based virtual assistants charge around $35-75 per hour whereas those working offshore charge as little as $3 per hour. If you get to hire a skilled virtual administrative assistant, you now have the idea of how you are going to compensate for their services.

Types of Services. This is all about the complexity of tasks. A virtual administrative assistant who does simple office or administrative tasks like data entry and telephone support is more likely to receive a lower rate compared to a virtual administrative assistant who provides more complex services like copywriting, search engine optimization and web development.

Classification of Your Virtual administrative Assistant. There are two general types of virtual assistants. Those who are considered freelancers and those who are affiliated with a virtual assistant firm. These VAs working under a firm usually are certified virtual assistants. You can have the assurance of getting the best quality of outputs and quicker results considering that your project is usually done by a team or by one virtual assistant under the supervision of a team leader.

Employer-Associated Factors

Critical Factors to Consider When Deciding for the Right Payment for Your Virtual Administrative AssistantSize of Your Company. A virtual administrative assistant will surely get higher rates for working in bigger companies than providing services to small businesses that naturally haggle for a smaller deal. Therefore, business owners should not be selfish! If you know that you are making big profits in your business, pay your virtual administrative assistant reasonably, but not too extravagant. This way you can get the best value for your dollar.

Needs of Your Company. Your business may need a virtual administrative assistant for a short time project like making of a company brochure and so on. You may need one to make him a permanent part of your business. The latter therefore should be paid with higher amount considering the fact that they will be on board for the long haul.

Nature of Your Business. If you are a company that deals with real estate, legal, paralegal or financial support businesses, you are more likely to pay higher rates to your virtual assistants compared to those companies that outsource only basic administration tasks or aid in other small businesses activities. It only makes sense that you pay a little more for assistant with training in your specific line of work, which in turn assures better results and satisfaction. Also, when you hire appropriately you will spend less of your time training them and therefore allowing you to focus on what you do best.

You see, deciding the rates for your virtual administrative assistant can be a bit challenging. It doesn’t just depend on the amount that you both have agreed; there are so many factors to consider. Figuring out how much you have to pay for the different virtual administrative assistant jobs that you outsource is critical to the success of your business.

Boost your Company’s Performance and Market Value by Hiring a Virtual Administrative Assistant

Boost your Company’s Performance and Market Value by Hiring a Virtual Administrative AssistantThe people who do business online are cutting costs and overhead without compromising the work productivity, thus increasing their profits and market values. The one big secret — these businesses outsource their tasks to a virtual administrative assistant!

A virtual administrative assistant is an online professional or skilled worker who can assist a specific company on its administrative, technical and clerical functions from a remote location. They serve as backbones of a company when they deliver all high-quality outputs using a computer, the Internet, and virtual administrative assistant softwares.

Below is the list of 3 major reasons why you should hire a virtual administrative assistant if you want to increase your company’s performance and market value.

  1. Reduce your workload immensely. It is a good news for many business owners that there is someone (an effective team player for that matter), who can help them tremendously in their administrative and managerial tasks.

    A virtual administrative assistant can perform a variety of tasks, from the simplest to the most complex ones. These include the following:

    • Voice and chat support
    • Email monitoring
    • Data entry
    • Website design and development
    • Website traffic generation campaigns
    • Organize daily schedule of their boss
    • Make travel arrangements for company’s executives

    Take note that these tasks are considered to be the repetitive ones. As a business owner you don’t have to do all these things. By outsourcing these tasks to a virtual administrative assistant you can have more time to focus on more important issues and aspects of your business.

  2. Cheaper and manageable costs for you. This phrase can mean a lot of things but can be summed up into a singular word-CONVENIENCE. Just imagine how much time and effort you can save by hiring a virtual administrative assistant considering these following points.

    First, you pay less! Hiring a virtual administrative assistant doesn’t require you to pay large amount of money. Most of them require a minimal salary especially those who are working offshore where the cost-of-living is much lower.

    Secondly, as a business owner you spare yourself from many liabilities. You don’t have to pay for things like insurance, medical benefits, salary bonuses and incentives, training fees, and so on.

    Third,Boost your Company’s Performance and Market Value by Hiring a Virtual Administrative Assistant you won’t experience headaches at all! You don’t have to be bothered about the usual set of problems that you may experience with an in-house employee like absentees, employee leaves, high training costs and other office employee demands.

    Moreover, you can save a lot of resources. You don’t have to provide costly equipment or facilities for a virtual administrative assistant. You don’t need to provide them a physical workplace because they can work on their own office in a remote place using their own facilities.

    Finally, you can lower your total project costs. That is possible because most virtual administrative assistants work on “as-needed” or on a contract basis. You only pay for their time in doing tasks of a specific project. Truly cheaper!

  3. What to Expect From An Expert. Expect an administrative virtual assistant to be as good or even better compared to an in-house administrative assistant. Most of them actually had undergone specialized training in areas like:

    • Internet marketing
    • Social media marketing
    • Affiliate marketing
    • Search engine optimization
    • Competitive analysis
    • Email marketing
    • Setting up of shopping carts
    • Setting up of auto-responders

    Expect to receive high quality results delivered in a seamless and smooth order from your virtual administrative assistant. After all that’s what your virtual administrative assistant is always aiming for.

There is absolutely no better option for many companies today. You can definitely broaden your horizon by outsourcing your virtual administrative jobs or tasks to an offshore virtual administrative assistant. In a matter of few months you’ll definitely see your profits and revenues soar.

Finding an Administrative Virtual Assistant: The Four-Station Route

Finding an Administrative Virtual Assistant: The Four-Station RouteMany roads lead to the path, but basically there are only two: reason and practice.

This seemingly famous road quote from the 6th Century Buddhist monk Bodhidharma provides a basic answer to many of the business owner’s questions. These people often stumble upon their business processes and are sometimes left blinded from the fact that having the right people and doing the right practice can actually lead them to success.

With business process outsourcing at its peak there is only one way to get to the clearer path for your business. Meet your administrative virtual assistant and discover your road-builder towards business success!

Finding an administrative virtual assistant to take care of your business and treating it like their own is like travelling on a long winding road with four checkpoints. Take a look at these:

  1. Finding a virtual administrative assistant. This is your usual first stop when looking for someone to handle your outsourced repetitive business duties whether it be part time or full time. You can find a right-fitted administrative virtual assistant in two fast and easy ways:

    • Browse the Internet. The World Wide Web is the ultimate home of many online job hunters like a virtual administrative assistant. All you have to do is to Google for “administrative virtual assistant” and you will get thousands if not millions of results. You can also search for reliable outsourcing companies that offer virtual assistant services to fish for certified virtual assistants.
    • Find an online company that offers large selection of candidates. Three of the most reputable companies that are considered as the largest providers of virtual assistants globally are O-desk, Outdesk and Craigslist. These three provide a complete back office solution to locate, interview, hire, and pay virtual assistants of all types.

    With these websites, you can look for your virtual assistant in three simple, not to mention free, ways: 1) post your virtual administrative job and wait for applicants; 2) actively search for applicants that match your requirements and send them invitations to apply to your job; and 3) a combination of both strategies.

  2. Interviewing your virtual administrative assistant candidates. Now that you have chosen a virtual administrative assistant who you think is qualified to deliver high quality results to your company it is time to test their knowledge, skills and attitude. Here is a short but strategic guide for you.

    • Conduct a phone interview. This is the best method to determine your virtual administrative assistant’s understanding and command of the English language. Of course you want to hire a VA who can clearly understand your instructions before jumping into the assigned task.
    • Finding an Administrative Virtual Assistant: The Four-Station RouteDetermine your virtual assistant’s knowledge of the Internet environment and computer applications. Since most of your communication is through web technology your virtual administrative assistant should be computer and Internet proficient. Knowledge of phone and fax messaging, Skype chat, and email messaging are all important requirements. Your virtual administrative assistant should also know how to use various Microsoft applications like Excel, Word and PowerPoint.
    • Ask for samples of work and references. Aside from the resume and cover letter you have to ask for sample outputs and references from your virtual assistant. Go over their work and let them describe it. If still interested you can then call the references they provided to validate everything.
  3. Working with virtual administrative assistant. Now that you have hired your road builder you are ready to assign tasks to them. Prepare your list of tasks complete with descriptive instructions. You can either list down all the individual steps necessary to complete the assignment or if you have the time record a short instructional video. A FAQ manual can also be of great help.So what are these tasks that you can outsource to your virtual administrative assistant? Here are some:

    • Answering phones and faxing
    • Scheduling appointments
    • Internet research
    • Emails and newsletters campaigns
    • Social networking
    • Word processing
    • Calendar management
    • Document scanning
    • Customer service and follow-up
    • Travel arrangements
    • Sending holiday and birthday cards
    • Data entry and database management tasks
    • Desktop publishing
    • Event planning or management
    • Translation and language
  4. Paying your virtual administrative assistant. After all the hard work and high quality results delivered by your assistant a good compensation should follow. Costs of virtual assistant services vary. Some set an hourly rate while some want to be paid on a project basis. No matter how they want to get paid the compensation you give depends on the qualification of your VA, the kind of projects you give them, and the amount you both agreed upon. The most common payment options are either through PayPal money transfer or through a credit card.

Now that you’ve covered all of these four important stops or milestones in finding a virtual administrative assistant expect to have free-flowing business transactions. With your training and constant guidance they will always be your helping hand for administrative duties. Simple, right? You will be happily surprised at the end of the day that there’s a person right for you and your business.

Start with the first step now. Search for an outsourcing with a good reputation. You can start HERE!

7 Cardinal Qualities that Make an Outstanding Administrative Virtual Assistant

7 Cardinal Qualities that Make an Outstanding Administrative Virtual AssistantThe recent years seem to be a heyday for every administrative virtual assistant. Many companies across the globe have now downsized and business owners are left with one good option — to outsource administrative tasks to offshore professionals.

For a downsizing company to regain its momentum a business owner should be prudent enough to choose a virtual assistant who knows more than just doing data entry jobs or composing letters and PowerPoint slides. There are seven qualities that set an outstanding administrative virtual assistant from the rest. Take a peek on the following:

  1. Self-driven. Topnotch administrative virtual assistants know how to motivate and improve themselves and discover their own strengths and weaknesses. Nothing is as vibrant or as dynamic as people that perform their tasks in high spirit. For instance, a self-motivated virtual administrative assistant plans out schedule ahead of time and shows up ready to work.
  2. Adaptable. Virtual assistant services depend largely on the web. To get all virtual administrative jobs done properly one must be able to adapt with the Internet and computer technology. These tools are fast evolving so adaptability and readiness to learn them is a must.
  3. Patience. A virtual administrative assistant deals with remote clients coming from different business professions, nationalities, and cultures. Each has different expectations and standards. A good virtual administrative assistant therefore should be patient enough to meet the varying needs of these different kinds of people as this becomes your basis on the approach you should take in handling their tasks.
  4. 7 Cardinal Qualities that Make an Outstanding Administrative Virtual AssistantOrganized. A virtual assistant typically works for multiple clients at the same time. To avoid mistakes their workspace, tools, and projects should be kept well organized. A good virtual administrative assistant should get overwhelmed with many tasks at hand. This enables them to work more productively as they avoid projects and client information from getting lost and ensure that projects are done properly.
  5. Resourceful. Virtual assistants need to have a vast resource of information. They must know which information is valid and which is not. Good researching skill is necessary.
  6. Good at time management. More often than not a virtual administrative assistant can sometimes have several projects due at the same time. These things can be all done only if a virtual assistant manages his time properly and is conscious of deadlines.
  7. Professional. Being an online service provider a virtual administrative assistant is expected to be professional in all aspects. He must project self-confidence and professionalism when talking with clients and when dealing with stressful situations.

Whether you are a new virtual administrative assistant or a business owner who is on the look out for an outstanding virtual administrative assistant who can perform all your virtual administrative tasks or jobs this short list of qualities is perfect for you. Getting the right person to do a certain job is always paramount to the success of any business.

Are your tasks getting out of hand? Let our administrative virtual assistants do it for you. They have all the seven mentioned qualities and more. They can and will deliver with outstanding results!